Administrative Assistant

riverside, California

Our client is looking for an Administrative Assistant to join their team in Riverside, CA.

The Administrative Assistant role assists with many different functions throughout the company. They will be supporting our current Administrative Assistant with processing checks, scanning documents, assisting with training, onboarding new hires, tracking employee information and additional projects. Someone with great attention to detail and organization would be a great fit. This role is crucial to our culture as often this is the first team member associates, vendors and visitors meet upon arrival.

Responsibilities:

  • Collaborate with team members to resolve open items
  • Maintain and upkeep internal communications to avoid discrepancies
  • Proactively connect with leadership on items that need escalation or regional assistance
  • Analyze incoming payments to correctly record items into out of Broker Management Systems
  • Attentive to ensuring all tasks assigned are kept updated and current to prevent back log
  • Answer multiple phone lines with ability to redirect to the appropriate contact
  • Identify invoices and statements and route to correct accounting department
  • Ability to identify and track payment patterns
  • Support multiple accounting teams with various duties
  • Build effective electronic correspondence that engages an effective partnership
  • Additional responsibilities as assigned

Requirements:

  • Demonstrates initiative, achieve results and provide innovative ideas in a fast-paced and changing environment
  • Effectively and professionally communicates through various channels such as email, over the phone and through virtual settings
  • Ability to provide guidance to others on assigned workflow
  • High degree of accuracy with a strong attention to detail
  • Experience working with Microsoft Office Suite
  • Capability to provide exceptional service and resolution
  • Effective listening skills and ability to work closely in a collaborative team environment

Job keywords:

Address
Files must be less than 2 MB.
Allowed file types: doc docx pdf.

Vertical Tabs